FOR TITLE AGENTS & ESCROW OFFICERS
Seller packages that don't stall your closing.
The buyer side is ready. The seller is three states away with a deed, a POA, and a notary problem. Send one secure link: we coordinate signing and notarization under your state's rules, return a scan-back the moment documents are sealed, and put the wet-ink originals on an overnight truck with tracking your whole file can watch.
Send one link, not a checklist
Prefill the document set, services, and shipping destination. The seller sees one clean page: pay (or you do), sign, meet the notary. No account creation, no app downloads, no phone tag.
Compliance runs before payment
Deterministic state-and-document rules — never a guess at the closing table. Restricted combinations, like real-property documents for Georgia or Connecticut, are flagged before checkout and routed to an honest alternative.
Scan-backs first, originals tracked to recording
The sealed PDF hits your inbox the moment the session completes. Originals travel with a prepaid overnight label to your office or the recorder, tracked end to end, with an itemized receipt for the file.
How it works for title & escrow
- 01
Send the link
Prefill document types, seals, signers, and the recording destination — takes about two minutes per package.
- 02
We coordinate execution
The seller e-signs and meets a commissioned notary on recorded video where the state allows it. You watch live status instead of making check-in calls.
- 03
Recording gets the originals
Scan-back immediately, originals overnight with tracking, and a public verification link any underwriter can use to confirm the executed package.
THE FINE PRINT, UP FRONT
Recordable documents get the strict treatment
Online notarization of recordable instruments is state-by-state: Connecticut excludes real-estate documents, Georgia real-property documents need in-person notarization, and underwriter acceptance varies by county. Our rules engine gates every order before payment and flags known friction, but final acceptance always belongs to your recorder and underwriter — we'd rather tell you that upfront.
State-by-state availability →What title teams send through us
QUESTIONS
Asked before every order
Does SignSealShip replace our closing platform?
No — and we don't pretend to. Your title production and escrow accounting stay where they are. We take the piece that stalls files: getting a remote seller's package signed, notarized compliantly, and back to you as a scan-back plus tracked originals. Most offices use us per-file with no subscription at all.
How do scan-backs work?
The moment the notary session completes, the sealed PDF is available and delivered — you're not waiting for a courier to learn whether the package executed cleanly. The wet-ink originals follow overnight with live tracking to whatever destination you set: your office, the recorder, or the lender.
What are Closing Rooms?
One live-status link per closing that every party — agent, lender, attorney, seller — can open to see exactly where the package stands: signed, sealed, shipped, delivered. Rooms come with our partner plans, along with standing workflow discounts. Your sellers never need an account or subscription.
Will underwriters accept online notarizations?
Notarizations performed under a state's RON law carry the same legal effect as in-person acts, and adoption among underwriters is broad but not universal — some apply county-specific practices for recorded instruments. We flag known friction points for your state at order time, and every executed package can be independently verified at our public portal, which underwriters tend to appreciate.
Who pays — the seller or our office?
Either. Send the link with payment on the seller, or put it on the office account — same itemized receipt either way, with notary fees passed through at cost and postage never marked up. Partner plans add a standing discount if your volume justifies it; the math is on the pricing page.
KEEP GOING
Useful next steps
FOR TEAMS
SignSealShip for business
Partner plans, office tooling, and a coordinator who watches your files.
Open →GUIDE
Mail-away real estate closing checklist
What we check on every remote seller package — useful even if you DIY it.
Open →TRUST
Verify a document
The public portal where any party can confirm an executed package.
Open →Put your seller packages on rails.
Fifteen minutes with us and your next mail-away goes out tonight — scan-back included.
SignSealShip is a technology platform, not a law firm, and does not provide legal advice. Notarizations are performed by independent commissioned notaries or approved RON provider partners. RON availability varies by state and document type.